A bit of everything HR!
Friday 01 Apr 2016

How to Make Organizational Changes Smooth via HRMS Portal in Dubai

There is no doubt that the HR field has been penetrated strongly by technology over the years. A number of tools and software have been introduced which businesses have been adopting, but there is still some doubt about whether or not an HRMS portal actually proves useful or not. The reason for this is a few misconceptions which businesses have about the tools, which are completely wrong but do influence their viewpoint. Before we discuss the implementation of HRMS here’s a look at a few things businesses believe about HRMS Software in Dubai which are wrong:

  • Firstly, managers assume that investing in HR technology would make their HR department redundant. While most of the tasks associated with HR, including payroll and employee recordkeeping, can be automated using HRMS Portal in Dubai, there is still some need for human input. At the end of the day, when assessing applications for job openings, businesses cannot rely on tools alone, regardless of how advanced the technology is. Therefore, businesses shouldn’t assume that investing in an HRMS portal means you can let go of your HR personnel.
  • There is a moralistic argument against automating business processes, with cynics believing that if businesses continue investing in technology, it would lead to jobs being lost. What they have to realize here is that an HRMS portal is primarily used for automating tasks which are menial and dull and don’t require any skill or talent. In other words, they use up energy and effort from HR personnel but can be handled easily by the software.
  • Then, there is the age-old myth that new technology and tools are meant primarily for large businesses which have the capital to invest in them. However, this is factually wrong as well, because MenaITech offers an HRMS tool which is not just affordable but suited to the needs of small and large businesses alike. This is why you should not worry about the suitability or cost when considering investing in HRMS Portal in Dubai.
  • Last, but not the least, there is the belief that any new tool in the business world has a limited shelf life. As the needs of your business evolve, the tool might not be able to fulfill them. Again, this is not the case when it comes to modern HRMS portals. The portal is not only flexible but can also adapt to your needs. The software is scalable so you can keep increasing its usage as your needs change over time, which means you won’t have to invest in new software every few years.

So, you have purchased an HRMS Portal in Dubai in hopes to make your business more successful, but of course there’s always a catch and the catch here are your employees! Nobody likes change and this is why it’s important that you make your employees understand that it’s for the better of the organization.

The tough part of any work environment is not being able to have a say in any changes the company makes. For this reason, organizational changes become difficult and the employees are resistant. The first reaction of any employee upon learning about a new organization change is “how it will affect them?” Employees are afraid of anything that makes their job more difficult or tedious.

Having to learn how to use new software, shifting of responsibilities and change in the processes of the organization are common adjustments a company has to go through. So, here are a few tips to make the implementation of HRMS Portal in Dubai easy:

  • Show Them You Care

All organizations have a responsibility to recognize employees’ concerns. If you want to earn their loyalty, it’s important that you listen to them. Showing employees the organization cares about them results in a dedicated and committed approach towards the company.

Address all employee concerns head-on and explain to them the positive effects that the organizational changes will bring. Once they understand the underlying reasons behind the modifications, it will become easier for them to adapt. For full marks, convince your employees they are valuable to the company and are in no way replaceable. When you take your employees into confidence, they will stand behind every decision you make.

  • Keep Them in the Loop

Instead of waiting for your employees to come up to you and share their concerns, take the first step yourself by keeping them in the loop. The more transparent the decision process, the better response you will receive from your employees. Set up a company meeting and walk through all the steps and changes that will be taking place. Illustrate the direction in which you are going, along with the expected benefits that the company hopes to reap. Communicate openly with your staff by taking all questions and welcoming discussion. Soon enough your employees will leave their insecurities behind and warmly welcome the new HRMS Portal in Dubai.

  • Get Them Involved

After the changes have taken place, involve your employees in the implementation process. Ask for their feedback and get updates. Consult with your employees about all unwarranted issues. This way, you will be killing two birds with one stone. First of all, your employees will feel more important when they are made part of the implementation process. Secondly, you can iron out any wrinkle the new software brings.