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Thursday 16 Jun 2016

Important Questions to Ask Before Installing SaaS HR in Saudi Arabia

One of the latest technological additions and innovations entering the business management segment is SaaS HR in Saudi Arabia. This software (accessible from anywhere at any time) offers businesses the ability to optimize their business operations by reducing errors in payroll, promoting higher productivity, and granting easier access to data for managers.

This software also tends to be user-friendly, affordable and easy to control. However, since much of the success of the HR automation depends on the software you choose, it is imperative you do your research. So, without further ado, let’s take a look at a few questions to ask from your provider before installing SaaS HR in Saudi Arabia:

  • How Much Customization is Possible?

SaaS providers often work hard in keeping their margins higher and costs lower by tailoring the software to each business’ needs. This proves beneficial for businesses, as they only pay for the services they use. However, more than services, companies should be concerned with the customization options offered by the software. The most common of course include employee time management, benefits portal, project management, etc.

  • What Measures Do You Take To Assure Sensitive HR Data?

The second most important question to ask from any SaaS provider is regarding how strict their data protocols are. Since you will be sending and receiving information in real-time, huge downtime can be experienced in circumstances of a virus entering the system or someone breaking the encryption and deleting all files. Ask the provider regarding what additional safety protocols they use for keeping HR data safe at all times.

  • How Do You Assure Business Continuity To Keep Data?

It’s only wise to expect the worse in every scenario and where money and business are concerned – nobody likes experiencing costly downtimes. So, before reaching a final decision, ask the provider regarding how they assure business continuity in circumstances of internal issues. Bad things can always happen to data centers and SaaS HR providers should have the relevant systems and protocols in place to keep the service running even if a major disaster strikes or if components fail.

  • Does the SaaS HR in Saudi Arabia Offer Attendance Management?

One of the biggest productivity and output killers in Saudi Arabia is “sickness absences”. It is because of this reason your system should at a minimum enable the HR personnel in your organization to effortlessly report, benchmark, calculate, track, and record holiday and sickness absences. It should quickly highlight when and why an employee missed a workday (for whatever reason), so you can take corrective action when preparing the monthly payslip. So, ask whether your provider offers attendance management features.

  • How Useful SaaS HR in Saudi Arabia?

Software-as-a-service HR, also popularly known as SaaS HR is a software application that is designed and optimized to meet your Human Resources needs. These applications are hosted by a vendor on the internet and can be shared to different users under on-demand terms. This makes it a perfect option for businesses in Saudi Arabia.

The best part of all: some SaaS HR in Saudi Arabia can be downloaded by users which would run till the end of the term period. This enables SaaS HR to be one of the most prevalent and growing delivery models of affordable and convenient HR solutions in the form of service-oriented architecture (SOA). In simple words, you only pay for the HR services you require!

This proves incredibly beneficial for businesses of all sizes, be it small, medium or enterprise big. As a few years ago, in order to use a specific service, you had to download and pay for the entire software. However, with SaaS HR being introduced, businesses in Saudi Arabia no longer have to worry about paying heavy costs of software and only pay for what services they use.

This enables global accessibility (businesses in Saudi Arabia can perform important organizational tasks from any part in the world, as all they have to do is enter the website address and log into their ID) and also easier collaboration between employers and employees (both workforce and owners have access to one main portal that can be used to communicate a variety of important tasks).

In addition to this, SaaS HR in Saudi Arabia also makes life easier for IT departments, as they won’t responsible for performing updates and patches. The vendor or provider of the software will do all these tasks. This means, you benefit from automatic updates and patch management, which further also allows users of all types to have the same version of the software.

Since HR software applications also come equipped with plenty of amazing features to assist with promoting a better work environment, you also gain help in making informed decisions. Many HR software applications help your business collect important data. For instance, you might discover a particular department in your business has a high turnover rate.

HR software will provide you insight and allow you to gain information regarding who is your top sales performers, what are their characteristics, who is the manager, did all leavers work for the same line manager, and what can be done to help improve the situation. Subsequently, SaaS HR in Saudi Arabia enables you to collect data, and then interrogate it to use it as an analysis for making informed decisions.

Factors to Consider before Purchasing HR SaaS

HR SaaS has rapidly developed into a crucial tool for businesses, enabling owners and employees to access self-service portals, payroll info, benefits data, and other metrics easily. SaaS models of HR management software are managed by vendors, which means owners aren’t required to invest in expensive software or hardware. This ensures significant cost savings.

However, not all HR SaaS applications provide the handy set of features needed to make HR management a breeze. So, without further ado, let’s take a look at a few factors to consider before purchasing HR SaaS in Riyadh:

Define Your Software Needs

When it comes to purchasing HR SaaS, it is imperative to define your needs first. You need to be detailed when defining your needs. This way, you can ensure you get the best software. Typically, these are the features companies look for when investing in HR SaaS in Riyadh:

    • Ease of Use
      • How much time will it take to setup the software?
      • Will you receive 24/7 customer support?
    • Report Writing
      • Exactly what type of reporting needs do you have? For instance, do you want the software to generate reports regarding performance, deductions, and benefits?
      • Create a list to define your specific report needs.
    • Attendance and Accrual tracking
      • Will the system work with your attendance system?
      • How will attendance and accrual reports be input in the software?
    • Turnover Reports
      • Do the reports have to be custom written?
      • Are the reports created standard?
      • How hard/easy and comprehensive is the process.
    • Job and Pay History
      • How will you report job and pay history information?
      • What details do you want to track?
      • Do you want to add unlimited history or tracking?
    • Training Management
      • Do you need a simple system to track training and new employee performance?
      • Do you want to track credits for meeting a certain number of requirements?
    • Integrated Payroll
      • Will you be responsible for handling garnishment or levy issues or the vendor?
      • Will you be required to export payroll data to GL?
      • What other special payroll requirements do you have?
      • Time records, benefits, deductions, etc

Software and Features to Look for

Below are some basic features that are available with HR SaaS application. Make sure your software comes equipped with these essential functions:

    • ESS
    • E Forms
    • Payroll
    • Recruiting
    • Attendance
    • Email Alerts
    • Customization
    • Time Collection
    • Carrier Connect
    • Position Control
    • Employee Database
    • Report Generation
    • Succession Planning
    • Manager Self Service
    • Training Management
    • Benefits Administration
    • Government Compliance
    • Performance Review Management and Compensation

Why SaaS HR is the Best Solution for Your Business?

SaaS HR products are gaining immense popularity from businesses of all sizes lately. And why wouldn’t they anyway? These cloud-based solutions revolutionize the HR space by freeing up IT departments from administrative and support tasks, and force HR leaders to reconsider what their HR software should do and who needs to be using it.

Additionally, the shift to cloud-based SaaS solutions is not only speeding up the market but also prompting businesses to replace their legacy HR systems with more advanced software solutions. If your HR processes are weak and not yielding the results you desire, it is time to consider SaaS HR for your business. Here are a few reasons why it is the best solution for you:

  •  Drives Business Success

Not so long ago, premise software was the norm which burdened businesses with unavoidable software upgrades, technical complexity, and not to mention, high-costs. However, by shifting to SaaS HR in Riyadh, companies now have the opportunity to focus on improving their HR processes as this cloud-based solution not only lowers cost but also decreases the need for training and allows for greater flexibility. SaaS HR solutions are equipped with the tools and features you need to better align individual performance and enhance employee engagement.

  • Increases Customer Value

While traditional HRMS allows businesses to simplify administrative tasks like payroll and benefits allocation, advanced HRMS helps indirectly increasing employee engagement, which in turn increases customer value. Making the switch to SaaS HR in Riyadhwill enable your business to increase the value delivered to customers by the following three functions:

  • Increased Employee Engagement

Talent, learning and performance development programs offered by the HR system will ensure that your employees are loyal and invested with your business. After all, when you provide interactive learning opportunities to help your employees advance in their professional careers, it signals that you care and, as a result, your employees will too!

  • Optimization of Labor

For service-savvy businesses that have a huge number of workers deployed at certain times, optimizing labor is crucial as it ensures the delivery of exemplary products or services, whilst reducing overall labor costs. Optimized scheduling with the HR system will ascertain that you have ample workers on the staff to meet the increasing demands of your customers.

  • Measure Performance Against Business Objectives

Modern HRMS let us businesses conduct comprehensive performance reviews so that you can ensure performance is always in line with your business strategies. Although the full capabilities are yet to come, many experts have predicted that performance appraisals soon will be continuously measured and automated in SaaS HR.

  • SaaS HR Solutions are Becoming More Comprehensive

Last, but not the least, as SaaS is becoming the preferred choice because of its ease of implementation and flexibility, HRMS vendors are now shifting to SaaS, bringing additional HRMS capabilities and functions to SaaS HR in Riyadh. Some of these additions include analytic, talent management and recruiting solutions.