A bit of everything HR!
Tuesday 25 Jul 2017

Issues Faced in Implementation of HRMS Software

HRM Software is responsible for storing and managing employee and administration related information for keeping records, making decisions, and tracking of employee training, recruitment, performance, and benefits administration. It promotes workplace safety and security; hence it plays an important role in overall employee management. These software applications are incredibly reliable and can work with a number of other software, which include time & attendance, project management, etc.

They provide the convenience and relief for managing complex processes. However, implementing such software often proves to be a difficult task. The HR department of a business has to look into certain matters and manage the issues following the implementation process to ensure a smooth transition and guarantee effective use of time, investment and resources. So, without further ado, look at this guide below to beware of the common issues faced in implementation of HRMS software.

Issue # 1- Project Management

The execution of an HRMS can be a long process, which can sometimes take a couple of weeks to complete. One of the biggest issues faced by the HR personnel is to successfully implement project management with the HRM software. This involves strong involvement and participation from other departments, along with competency to deal with the challenge of managing staff availability and timelines.

Issue # 2- Choice of Software

When it comes to selecting HRMS software, prospective businesses often have to face confusion in the choice of software. The primary step is to determine whether to opt for an in-house or SaaS variant. The first option involves creating your own IT department for managing, updating, and repairing the software. However, the latter provides better compatibility, as all tasks from managing to maintenance is the responsibility of the vendor. This allows you to leverage better cost-savings.

Issue # 3- Timing

The dating of the actual implementation is an issue that needs special consideration. Since all files and documents will be transported and available in a digital format, you need to make sure the HRM software is in sync with other applications being used by the organization. For instance, if you want to integrate the system with payroll software, you need to make sure the timing of implementation is correct for accurate assessment of fiscal year dates, pay periods, and benefits administration.

Issue # 4- Data Entry

Data entry is a huge issue, as all information you add on the software has to be incredibly correct and accurate. A single wrong entry into the system could affect the overall database. Any wrong representation of data could also result in the system crashing. This is why it’s advised to have the vendor help you with the shifting process. It helps in managing the systematic flow and entry of correct and timely data. It’s also imperative that your employees and HR managers be trained for using the software beforehand.

Issue # 5- Staff Training

Last, but not the least, successful implementation of the HRM software requires that your company staff be acquainted with the functionalities of the system. For this, you will have to host a software-training program, which allows employees to understand the ins/outs of the system. Training should usually start with the purchase of the software. Make sure that whatever software you choose has an inclusive part of software training in the vendor agreement. Bear in mind that employees, administrators, and managers may require different types of training.