Imagine this scene: papers piling up on desks, overflowing filing cabinets, and employees swimming in documents, sticky notes, and loose papers ~ it seems like your business is drowning in an endless sea of paper. In this day and age, and especially with the “going paperless” movement, MenaDMS® is the document management system you need to store all types of documents in an organized manner, providing you with the means to easily locate, access, and retrieve crucial documents that are essential resources for your organization.
Keeping track of documents can be a difficult task when the volumes of paperwork increase, resulting in many crucial pieces of work getting lost in the mess. With MenaDMS®, you can store, manage, and locate soft copies of paper-based documents that have been digitally converted via document scanner. MenaDMS® is the central storage source of documents, allowing you to maintain and manage documents and all of its versions, detailing exactly which version it is.
There’s no longer any need for filing cabinets and other office furniture that claim to “organize your life”. By keeping data stored on our web-based system on a primary storage tier, we ensure that data will have both high performance and high availability. And when data is stored in such an orderly way, it boosts employee engagement with managers, increases productivity by increasing document retrieval times, and gives organizations better control over the management of the data, which ultimately leads to better and more informed decision-making.
MenaDMS® is the first Arabic standalone DMS, equipped with high security features, like its Advanced Security Matrix, that ensures data is encrypted and protected, and can only be accessed by those who are permitted. Because of its high-powered archiving, cabinet, retrieval, and filing solutions, data can be stored, managed, and preserved without the risk of lost or stolen data. It serves as a backup to when evidence of activity is needed, and in the case of emergency, can bring about stability knowing that data is safely stored. This creates a more orderly, organized, and efficient workplace, and allows business to be conducted accurately and quickly.
MenaDMS® can be accessed via mobile application, and its user-friendly interface makes it easy to navigate the system to find the required information, because it contains a powerful search engine with tagging features, all relevant data can be retrieved within a matter of seconds. MenaDMS® is an affordable system that can be used by corporates and individuals alike, with effective features that make a once daunting and time-consuming task a breeze.
The short answer: at the speed of light! The slightly longer answer: it really takes no time at all. Because data is organized in a structured and orderly manner, it is retrieved quickly and accurately. Through crawling, bots can search through all the relevant content based on the search. Then, the content is indexed, meaning it is stored and organized once all the relevant content has been retrieved. Finally, ranking displays all the documents that met the search’s requirements will be listed, starting from the most relevant result to the least.
Search tags are little snippets of information that, when used properly, can produce big results. Search tags are keywords or phrases that you can add to a document to describe the contents of the DMS to help make data retrieval faster. Tags ensure that relevant data will show up and gather all content related to a particular document. When selecting a document, you will be able to create a tag by filling in the Tagged With field. That means when you search for that particular tag, all documents that have been linked with that tag will appear.
Our system has an Advanced Security Matrix that can allow only specific users to access and control particular documents.
We can definitely make that happen. MenaDMS® is as flexible as you need it to be, catering to however you would like your documents to be stored. Because of its dual hosting options, you can store your documents on the cloud, having access to them anytime, anyplace on any server and you can also have the physical documents stored locally on-site. Our hybrid storing solution allows you to access both hard and soft copies of the documents you need without losing a single piece of information.
This Privacy Policy describes how MenaITech (the “Site” or “we”) collects, uses, and discloses your Personal Information when you visit or make a purchase from the Site.
After reviewing this policy, if you have additional questions, want more information about our privacy practices, or would like to make a complaint, please contact us by e-mail at info@menaitech.com.
When you visit the Site, we collect certain information about your device, your interaction with the Site, and the information necessary to process your purchases. We may also collect additional information if you contact us for customer support. In this Privacy Policy, we refer to any information about an identifiable individual (including the information below) as “Personal Information”. See the list below for more information about what Personal Information we collect and why.
We do not intentionally collect Personal Information from children. If you are the parent or guardian and believe your child has provided us with Personal Information, please contact us at the address above to request deletion.
We share your Personal Information with service providers to help us provide our services and fulfill our contracts with you, as described above. For example:
As described above, we use your Personal Information to provide you with targeted advertisements or marketing communications we believe may be of interest to you. For example:
For more information about how targeted advertising works, you can visit the Network Advertising Initiative’s (“NAI”) educational page at https://www.networkadvertising.org/understanding-online-advertising/how-does-it-work.
You can opt-out of targeted advertising by:
Additionally, you can opt-out of some of these services by visiting the Digital Advertising Alliance’s opt-out portal at: https://optout.aboutads.info/.
We use your Personal Information to provide our services to you, which include: offering products for sale, processing payments, shipping and fulfillment of your order, and keeping you up to date on new products, services, and offers.
Under the General Data Protection Regulation (“GDPR”), if you are a resident of the European Economic Area (“EEA”), we process your personal information under the following lawful bases:
When you place an order through the Site, we will retain your Personal Information for our records unless and until you ask us to erase this information. For more information on your right of erasure, please see the ‘Your rights’ section below.
If you are a resident of the EEA, you have the right to object to processing based solely on automated decision-making (which includes profiling), when that decision-making has a legal effect on you or otherwise significantly affects you.
We do not engage in fully automated decision-making that has a legal or otherwise significant effect using customer data.
Services that include elements of automated decision-making include:
A cookie is a small amount of information that’s downloaded to your computer or device when you visit our Site. We use several different cookies, including functional, performance, advertising, and social media or content cookies. Cookies make your browsing experience better by allowing the website to remember your actions and preferences (such as login and region selection). This means you don’t have to re-enter this information each time you return to the site or browse from one page to another. Cookies also provide information on how people use the website, for instance, whether it’s their first time visiting or if they are frequent visitors.
The length of time that a cookie remains on your computer or mobile device depends on whether it is a “persistent” or “session” cookie. Session cookies last until you stop browsing and persistent cookies last until they expire or are deleted. Most of the cookies we use are persistent and will expire between 30 minutes and two years from the date they are downloaded to your device.
You can control and manage cookies in various ways. Please keep in mind that removing or blocking cookies can negatively impact your user experience and parts of our website may no longer be fully accessible.
Most browsers automatically accept cookies, but you can choose whether or not to accept cookies through your browser controls, often found in your browser’s “Tools” or “Preferences” menu. For more information on how to modify your browser settings or how to block, manage or filter cookies can be found in your browser’s help file or through such sites as: www.allaboutcookies.org.
Additionally, please note that blocking cookies may not completely prevent how we share information with third parties such as our advertising partners. To exercise your rights or opt-out of certain uses of your information by these parties, please follow the instructions in the “Behavioral Advertising” section above.
Please note that because there is no consistent industry understanding of how to respond to “Do Not Track” signals, we do not alter our data collection and usage practices when we detect such a signal from your browser.
We may update this Privacy Policy from time to time to reflect, for example, changes to our practices or for other operational, legal, or regulatory reasons.
As noted above, if you would like to make a complaint, please contact us by e-mail or by mail using the details provided under “Contact” above.
If you are not satisfied with our response to your complaint, you have the right to lodge your complaint with the relevant data protection authority.
Last updated: 11/05/2022
