A bit of everything HR!
Tuesday 01 Aug 2017

Five Questions to Ask Every HRMS Vendor

When it comes to selecting a Human Resource Management System (HRMS), it is imperative for businesses to explore the market extensively and thoroughly. Research is an important aspect of HRMS selection that ensures whatever software you choose corresponds to your Human Resource Needs. Bear in mind the main function of every automated system is to complement all HR functions, while streamlining complex processes. Are you planning to acquire an HRMS System for your firm? If so, then make sure to ask these seven pertinent questions for digging deep into the software market and deciding on a reliable vendor.

Question #1: Is the HRMS System capable of providing HR managers and business owners the capability of deciding authority-access to the system? To what extent should the software be able to allow one access? How does the system deal with unauthorized personnel trying to access the system? These are all important questions for allowing accessibility to the staff members, while ensuring unauthorized individuals are restricted entry permanently. Typically, the HRMS should offer user-accessibility controls and have protocols installed that automatically lock down systems when detecting any kind of internal or external threats.

Question #2: Who will be responsible for handling the system and organizational database of your company? The best of HRMS systems always feature specific access controls that allow only individuals in the HR department to handle the system. There is no need for business owners to worry about consistently updating systems. Vendors are responsible for implementing various security protocols and updating the system with the latest policies, algorithms, and codes for better safety.

Question #3: Is there any kind of maintenance required for ensuring the HRM System works efficiently and smoothly without experiencing any errors? If you are choosing on-premise system that has to be installed on the workstation or server of the company, then you will have to invest in repairing and maintenance costs. However, if you want a system that regularly updates and maintains itself, go for a Software-as-a-Service model. The advent of the system has immensely made the process convenient and timesaving. All HR managers need to worry about is keeping track of employees performance and noting down key points for determining the next appraise or compensation.

Question #4: What kind of reporting competencies can be attained from an HRMS? When it comes to acquiring reliable software, always make sure to ask the vendor regarding the monitoring and reporting capabilities a particular system offers. All the HR functions should be integrated with other systems and generate a whole range of reports, views, and formats for comprehensive employee appraisal, calculating payroll, highlighting complete projects, and even training employees. The systems should also grant HR professions access to any document, plan or outstanding actions.

Question #5: Can the HRMS help the Human Resource department in communicating better with employees? One of the best things about acquiring an HRM System from a reliable vendor is leveraging better flexibility and efficiency in communicating with employees. The best of systems have exceptional communication services like “integrated chatting” and “mass mailing” services. These convenient methods of communication can encourage HR professionals to better target messages and send key reports instantly to employees. It also boosts cooperation between employees and the HR department, which is crucial for the growth of any business.

Are you planning to acquire an HRMS System? Make sure to ask the abovementioned questions when searching for the right one. This will enable you to select a vendor that can provide you with the HRMS system that perfectly addresses your needs and delivers the solutions and features you are looking for.