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Friday 22 Apr 2016

The Importance of Using a Payroll System in Dubai

What is the purpose of payroll systems? Payroll systems are designed to ease the process of employers paying the employees for the work they have done. In today’s time, it is quite essential for every business to have a Payroll System in Dubai. It is more than just payments. The payroll systems keep track of employees’ salaries, the hours they have worked, the deductions because of missed work, as well as applicable taxes.

It is a paper track of the employees being paid and the taxes that are correctly calculated and paid. So, you see, it is quite important for a business to keep a paper trail, so to be safe.

  • How it Makes Life Easier for Businesses

A Payroll System in Dubai eases the input required from the HR department. They only have to input the salary and the hours the employee worked and the rest is up to the system to manage. In fact, the best part of the system from MenaITech which tracks the hours the employees worked, is that the system can be altered if there are any changes in laws or policy.

  • Keep Pace with the Changing Times

It’s hard to imagine our lives without payroll systems, isn’t it? We’d be thrown back to Stone Age without them. Employers and employees would have regular feuds regarding who gets paid what, and how many hours an employee has worked, all because there would be no solid paper trail to back everything up.

  • Easier to Track Your Employees

Buying a payroll system in Dubai is worth pondering over. These systems don’t just collect details of the wages, hours, taxes, and leaves. They are more advanced than that. They not only keep track of all the data related to your employees’ payroll but enable businesses to track their employees. You can keep an eye on the number of hours an employee works every week, including the time at which employees’ time in and time out.

Firstly, the employee profile files are easily available for both employees and employers, making it easier for both parties to keep up. Then there are salary details, qualifications, education, leave reports, complaints against employees, automatic salary calculations, employee loans, attendance modules, vehicle reports, other basic details related to the company, automatic gratuity calculation, employee handbooks,and reminders.

  • Ensuring the Security of Payroll system

The confidential employee information, coupled with the crucial function of payroll system in Dubai, translates to adopting strict safety measures for mitigating security concerns. The type of employee information, as well as the manner in which it is stored, plays a vital role in how you maintain your employee’s personal, legal issues, and financial information protected from intruders.

      • Secure Physical Environment

The security of the information is affected by the physical layout of the payroll system in Dubai. Any physical copies of documents, incorporating confidential information, should be kept in a safety lock at all times. Desks should be positioned so that a passerby cannot sneak a glance at the computer screen. The doors to the office of the payroll team should be kept locked up and only accessible to the authorized management.

      • Limit Access

After ensuring physical precautions, an enterprise also needs to set guidelines to dictate access to the payroll management information. For instance, an employee might be restricted to only view their own records, and not the information of a colleague. You need to determine who has access to what and how it can be controlled. Bringing the pertinent information to the employee, instead of letting him retrieve it, can make matters easy. Supervision, while the employee is logged in to or physically situated in the payroll department, is also vital to maintaining security.

      • Establish Electronic Security

These days, the payroll system in Dubai has gone paperless for the most part, and thus the company’s electronic security and the choice of software are essential. A viable firewall should be installed to protect your company’s databases and systems. Furthermore, password protection on computers can also fortify electronic protection. You can collaborate with an independent consultant or an Information technology department to revamp your security and ask them to conduct regular checks to ensure that everything is working flawlessly.

      • Standardize External Requests

Any external inquiries for payroll data can leave the system vulnerable to a potential breach. While entities with a financial interest, mortgage companies, and creditors may contact you, you have no way of verifying the credibility of the person on the other end of the line! You might receive a call from a creditor who aspires to garnish wages, or from a bank accountant asking for an employee income. The best way to conquer this dilemma is to create a standard system for verifying this information in writing. If you face garnishment, a proper legal channel may need to be involved. All your payroll employees should be properly trained about releasing any personal information about employees to anyone.

So, to conclude, when talking about software, businesses should consider investing in the best payroll system available to them.