A bit of everything HR!
Tuesday 19 Sep 2017

Computerized Payroll Systems Take Over Manual Payroll

When operating a successful business, owners and managers must place strict emphasis on payroll management to ensure employees are being paid accurately and on time. Previously, all payrolls used to be calculated manually, minus any help from the computer. Accountants were required to keep journals by the dozens, noting down every single performance fluctuation, leave, deduction, and bonuses. This proved to be quite hectic, requiring professional accountants to hire their own assistants.

However, even with two heads combined or an entire department, managing payroll proved to be a tough task for many years. Many businesses have reported losses, relating to simple accounting errors during payroll calculations and management. Even though these professionals invested a lot of time and energy into keeping track of taxes, sick leaves, hourly remunerations, monthly salaries, and employee data, numerous errors could be noticed.

Additionally, businesses would be required to have a complete separate filing room with records of each and every person employed, which meant that useful space was being utilized just to store huge boxes of documents. This act of managing payroll proves to be quite strenuous and time-consuming, not to mention obsolete. Nowadays, things are far simpler than they used to be. Thanks to advancements in technology and innovations, managing payroll has become easier and better.

Numerous software providers are offering businesses complete automated payroll systems that can save accountants, HR departments, and owners from complex and tedious payroll management tasks. Instead of keeping dozens of files and spending endless hours calculating and double-checking, you have a payroll system that automates each process and does all the nasty work. Therefore, manual vs. computerized payroll system really bares no comparison.

A manual payroll means that you will be required to hire a team of professionals who will do every accounting and payroll task by hand. On the other hand, a computerized one will be operating automatically to keep track of employee performance, attendance, and bonus data. With a payroll system, all your punches and swipes can be directly stored on the system. It can even separate regular work hours from overtime, calculate different numerations, and deduct taxes.

This leaves no room for error, which can’t be said the same for manual payroll system, which is prone to miscalculations and mistakes. From basic documentation of each employee’s performance, attendance, pay, to monthly deductions, these systems save lots of time and money. A computerized payroll system can even generate annual/quarterly wage reports, tax reports, deduction reports, payroll reports, direct deposit options, and paycheck processing.

Payroll systems even make it easier to organize essential payroll information. All of your records can be accessed and organized easily and you don’t have to deal with the piles of folders and papers to find what you are looking for. One of the best things about using Payroll Systems is that there is no need for businesses to buy expensive hardware. This can prove to be of great use for small organizations that want to grow and take advantage of the same features large enterprises use.

The software is installed on the main server or can be accessed online via SaaS. Therefore, getting started with payroll software is really simple and easy. The vendor will be responsible for providing details into how the systems work. When required, you can also receive 24/7 support and assistance in the form of live chat, email, and phone. What else could one ask for? The entire process becomes easier for you to manage and can help you keep your employees happy and face no hassle when it comes to handling payroll processing.