Imagine this scene: papers piling up on desks, overflowing filing cabinets, and employees swimming in documents, sticky notes, and loose papers ~ it seems like your business is drowning in an endless sea of paper. In this day and age, and especially with the “going paperless” movement, MenaDMS® is the document management system you need to store all types of documents in an organized manner, providing you with the means to easily locate, access, and retrieve crucial documents that are essential resources for your organization.
Keeping track of documents can be a difficult task when the volumes of paperwork increase, resulting in many crucial pieces of work getting lost in the mess. With MenaDMS®, you can store, manage, and locate soft copies of paper-based documents that have been digitally converted via document scanner. MenaDMS® is the central storage source of documents, allowing you to maintain and manage documents and all of its versions, detailing exactly which version it is.
There’s no longer any need for filing cabinets and other office furniture that claim to “organize your life”. By keeping data stored on our web-based system on a primary storage tier, we ensure that data will have both high performance and high availability. And when data is stored in such an orderly way, it boosts employee engagement with managers, increases productivity by increasing document retrieval times, and gives organizations better control over the management of the data, which ultimately leads to better and more informed decision-making.
MenaDMS® is the first Arabic standalone DMS, equipped with high security features, like its Advanced Security Matrix, that ensures data is encrypted and protected, and can only be accessed by those who are permitted. Because of its high-powered archiving, cabinet, retrieval, and filing solutions, data can be stored, managed, and preserved without the risk of lost or stolen data. It serves as a backup to when evidence of activity is needed, and in the case of emergency, can bring about stability knowing that data is safely stored. This creates a more orderly, organized, and efficient workplace, and allows business to be conducted accurately and quickly.
MenaDMS® can be accessed via mobile application, and its user-friendly interface makes it easy to navigate the system to find the required information, because it contains a powerful search engine with tagging features, all relevant data can be retrieved within a matter of seconds. MenaDMS® is an affordable system that can be used by corporates and individuals alike, with effective features that make a once daunting and time-consuming task a breeze.
The short answer: at the speed of light! The slightly longer answer: it really takes no time at all. Because data is organized in a structured and orderly manner, it is retrieved quickly and accurately. Through crawling, bots can search through all the relevant content based on the search. Then, the content is indexed, meaning it is stored and organized once all the relevant content has been retrieved. Finally, ranking displays all the documents that met the search’s requirements will be listed, starting from the most relevant result to the least.
Search tags are little snippets of information that, when used properly, can produce big results. Search tags are keywords or phrases that you can add to a document to describe the contents of the DMS to help make data retrieval faster. Tags ensure that relevant data will show up and gather all content related to a particular document. When selecting a document, you will be able to create a tag by filling in the Tagged With field. That means when you search for that particular tag, all documents that have been linked with that tag will appear.
Our system has an Advanced Security Matrix that can allow only specific users to access and control particular documents.
We can definitely make that happen. MenaDMS® is as flexible as you need it to be, catering to however you would like your documents to be stored. Because of its dual hosting options, you can store your documents on the cloud, having access to them anytime, anyplace on any server and you can also have the physical documents stored locally on-site. Our hybrid storing solution allows you to access both hard and soft copies of the documents you need without losing a single piece of information.